REGULAR MEETING
BOARD OF EDUCATION
COMMUNITY UNIT SCHOOL DISTRICT NO. 140
Eureka High School Library
200 West Cruger Avenue
Eureka, IL 61530
Monday, March 12, 2012
7:00 p.m.
SUMMARY


1) Call to Order and Roll Call
2) ACADEMIC SPOTLIGHT – “iPad Apps within Special Education” – Mrs. Rebecca Hack & Mrs. Jill Hilst
3) An opportunity was given for the hearing of Delegates and Committee Reports and an opportunity for Audience Participation.
4) Consent Agenda Items
Approve Regular Meeting Minutes for February 13, 2012
Approve Technology February 21, 2012 Committee Meeting Minutes
Approve February, 2012 Fund Balance Report
Approve Additional February 2012 Bills
Approve Current Bills for March, 2012
Approve Payroll Summary Report for March, 2012
Approve Treasurer’s Report as of February 29, 2012
Approve Imprest Fund Reports as on February 29, 2012
Approve Activity Fund Reports as of February 29, 2012
Approve Health Insurance Trust Fund Report as of February 29, 2012
5) Superintendent’s Report
6) Personnel Report
a. Action regarding the approval of Rick Bauman as a volunteer assistant co-ed track coach at Eureka Middle School.
b. Action regarding the approval of Melissa Eigsti as a volunteer assistant co-ed track coach at Eureka Middle School.
c. Action regarding the employment of Kyle Fellner as an assistant boys’ track coach at Eureka Middle School.
d. Action regarding the approval of Ryan Heinold as a volunteer assistant co-ed track coach at Eureka Middle School.
e. Action regarding the approval of Peter Hoekstra as a volunteer boys’ track coach at Eureka High School.
f. Action regarding the employment of Nancy Hoelscher as assistant girls’ track coach at Eureka Middle School.
g. Approve letter of retirement from Sharon Neal, bus driver, effective at the end of the 2011-2012 school year.
h. Action letter of retirement from Vickie Paluska under the TRS early retirement option effective at the end of the 2011-2012 school year.
i. Action regarding the approval of Kayla Stephens as a volunteer assistant co-ed track coach at Eureka Middle School.
j. Approve the Resolution Reference the Non-reemployment of Certified Personnel for SY12-13.
k. Approve the Resolution Reference the Reduction in Force of Certified Personnel for SY12-13.
l. Approve the Resolution Reference the Dismissal of Educational Support Personnel for SY12-13.
m. Approve the Resolution Reference the Dismissal of Extra-Curricular Personnel for SY 12-13.
7) Approve Construction Bid Documents for Grandstands at McCollum Field
8) Approve Strategic Plan on First Reading
9) Approve K-5 Math Textbook Adoption for SY12-13 on First Reading
10) Approve Senior Class Trip
11) Approve Amended School Calendar for SY11-12
12) Select Participants for Graduations
13) Approve the 2012-2013 Official School Calendar, Schedule of School Improvement Days, Schedule of Regular Board of Education Meetings and CAC Meetings
14) Approve Sales Tax Referendum – Tazewell County
15) Application for Building Permit – Press Box
16) Approve Snow Removal Contracts for Two Years SY12-13 and SY13-14
17) Approve Mowing Contracts for Two Years SY12-13 and SY13-14
18) Approve Agreement with Civil Engineer for All Weather Track at McCollum Field
19) Approve SY11-12 Amended Budget on First Reading
20) Recognition of Administrator’s Reports
21) Information
22) Motion to move to Closed Session for the purpose of discussion of:

a. Discuss security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. [5 ILCS 120/2 (c) (8) as amended by P.A. 93-79 and P.A. 93-422.]

b. Discussion of February 13, 2012 lawfully closed meeting minutes, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. [5 ILCS 120/2 (c) (21)]

c. The appointment, employment, compensation, discipline, performance, or dismissal of specific
employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [5 ILCS 120/2 (c) (1), as amended by P.A. 93-0057.]

d. Review student discipline cases. [5 ILCS 10/2 (c) (9)]

e. Litigation, when an action against, affecting or on behalf of the particular District has been filed and is pending before a court or administrative tribunal, or when the District finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the closed meeting minutes. [5 ILCS 120/2 (c) (11)]

23) Resume to Open Session
24) Take any necessary action following closed session regarding minutes, student discipline, approve Ryan Davis as a volunteer softball coach at Eureka High School, resignations, terminations and leaves of absence.
25) Adjournment




1) The regular meeting of the Board of Education was called to order at 7:04 p.m. by President Teri Ehrenhardt at the Eureka High School Library. The following members responded to roll: Mr. Keith Edelman, Mr. James Kieser, Mr. Chad Leman, Mr. Alan Pacocha, Mr. Ken Pyles, Mr. Kevin Wiegand and Mrs. Teri Ehrenhardt. Also present was Superintendent Crump, Assistant Superintendent Gold and other interested citizens.


2) ACADEMIC SPOTLIGHT

• “iPad Apps within Special Education” – Mrs. Rebecca Hack and Mrs. Jill Hilst

3) An opportunity was given for the Hearing of Delegates and Committee Reports and an opportunity for Audience Participation.

• Board Committee Reports
• Audience Participation

4) A motion was made by Pyles, seconded by Pacocha, to approve the following consent agenda items:

a. Approve Regular Meeting Minutes for February 13, 2012
b. Approve Technology February 21, 2012 Committee Meeting Minutes
c. Approve February, 2012 Fund Balance Report
d. Approve Additional February 2012 Bills
e. Approve Current Bills for March, 2012
f. Approve Payroll Summary Report for March, 2012
g. Approve Treasurer’s Report as of February 29, 2012
h. Approve Imprest Fund Reports as on February 29, 2012
i. Approve Activity Fund Reports as of February 29, 2012
j. Approve Health Insurance Trust Fund Report as of February 29, 2012

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

5) Superintendent’s Report

a. Monthly Board Policy Review

Board policies 291.00 through 300.00 were reviewed.

6) A motion was made by Leman, seconded by Kieser, to approve the following personnel items:

a. Action regarding approval of Rick Bauman as a volunteer assistant co-ed track coach at Eureka Middle School.

b. Action regarding the approval of Melissa Eigsti as a volunteer assistant co-ed track coach at Eureka Middle School.

c. Action regarding the employment of Kyle Fellner as an assistant boys’ track coach at Eureka Middle School.

d. Action regarding the approval of Ryan Heinold as a volunteer assistant co-ed track coach at Eureka Middle School.

e. Action regarding the approval of Peter Hoekstra as a volunteer boys’ track coach at Eureka High School.

f. Action regarding the employment of Nancy Hoelscher as assistant girls’ track coach at Eureka Middle School.


g. Approve letter of retirement from Sharon Neal, bus driver, effective at the end of the 2011-2012 school year.

h. Approve letter of retirement from Vickie Paluska, under the TRS early retirement option effective at the end of the 2011-2012 school year.

i. Action regarding the approval of Kayla Stephens as a volunteer assistant co-ed track coach at Eureka Middle School.

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

j. A motion was made by Edelman, seconded by Pyles, to approve the Resolution of Non-reemployment of the following Certified Personnel for SY12-13:

Tyler Breitbarth
Pamela Evenson
Rhett Felix
Bethany Wells

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Enrenhardt. Nay: none. Motion carried.

k. A motion was made by Pacocha, seconded by Leman, to approve the Resolution of Reduction in Force of the following Certified Personnel for SY12-13:

Nancy Vogel

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

l. A motion was made by Leman, seconded by Edelman, to approve the Resolution Reference the Dismissal of the following Educational Support Personnel for SY12-13:

Tyler Breitbarth – Paraprofessional
Andre Feriante – Paraprofessional
Caleigh Graeber – Paraprofessional
Rachael Hall – Paraprofessional
Susan Meister – Paraprofessional

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

m. A motion was made by Pacocha, seconded by Leman, to approve the Resolution Reference the Dismissal of the following employees assigned to Extra-Curricular duties for SY12-13:

Tony Carlson Girls Basketball Assistant Coach – Eureka Middle School
Ryan Davis Girls Basketball Assistant Coach – Eureka High School
Lena Dohner Volleyball Assistant – Freshmen – Eureka High School
Pamela Evenson Chorus Contest Sponsor – Eureka High School
Kyle Fellner Boys Track Assistant Coach – Eureka Middle School
Ashleigh Hadfield Dance Team Co-Sponsor – Eureka High School
Tracy Heffren Volleyball Coach – Eureka High School
Brandon Heider Girls Track Assistant Coach – Eureka High School
Ryan Heinold Girls Basketball Coach – Eureka Middle School
Nancy Hoelscher Girls Track Assistant Coach – Eureka Middle School
Kim Holdenrid Girls Basketball Assistant Coach – Eureka High School
Kari Marino Color Guard Sponsor – Eureka High School
Tim Meiss Boys Basketball Coach – Eureka High School
Jeff Morin Volleyball Coach – Eureka Middle School
Jill Niemi Cheerleading Sponsor – Eureka High School
Scott Punke Bass Fishing Coach – Eureka High School
Jamie Roth Volleyball Assistant Coach – Eureka High School
Don Samford Girls’ Track Coach – Eureka High School
Dave Steinbeck 7th Grade Boys’ Basketball Coach – Eureka Middle School
Krista Swanson Assistant Cheerleading Sponsor – Eureka High School

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

7) A motion was made by Wiegand, seconded by Pyles, to approve construction bid documents for the grandstands at McCollum Field in order for the project to be placed out on bid.

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

8) A motion was made by Leman, seconded by Pyles, to approve the Strategic Plan on First Reading.

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand, Ehrenhardt. Nay: none. Motion carried.

9) A motion was made by Edelman, seconded by Wiegand, to approve K-5 Math Textbook Adoption on First Reading.

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

10) A motion was made by Pyles, seconded by Kieser, to approve the senior class trip to Turkey Run State Park in Marshall, IN on May 16, 2012.

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

11) A motion was made by Edelman, seconded by Pacocha, to approve the amended school calendar for SY11-12. The Superintendent is authorized to adjust the calendar if any additional emergency days are utilized, in order to assure 180 calendar school days.

• Thursday, May 17, 2012 - Last Full Day
- Eighth Grade Promotion – 7:00 p.m.
Place: EMS Gymnasium

• Friday, May 18, 2012 - Last day for bus routes, hot lunch, breakfast
2:30 p.m. dismissal schedule




• Sunday, May 20, 2012 - High School Graduation – 3:00 p.m.
Place: McCollum Field
Rain: Gymnasium

• Monday, May 21, 2012 - No school – Teachers’ Institute

• Tuesday, May 22, 2012 - Final day of school, pick up report cards – cards
Are available between the hours of 8:30 a.m. –
11:30 a.m.
EHS cards mailed home
No bus service

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

12) Participants were selected to represent the Board of Education at Eureka Middle School promotion and Eureka High School graduation.

Eureka Middle School: Thursday, May 17, 2012 – 7:00 p.m. – Eureka Middle School Gymnasium

One board member to read names: ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬ James Kieser

One board member to distribute diplomas: ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬ Keith Edelman


Eureka High School: Sunday, May 20, 2012 – 3:00 p.m. – McCollum Field, Rain – Eureka High School Gymnasium

One board member to read names:¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬ Kevin Wiegand

One board member to distribute diplomas: ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬ Alan Pacocha

Board President will provide a welcome.

13) A motion was made by Edelman, seconded by Pacocha, to approve the 2012-2013 official school calendar, schedule of school improvement days, schedule of regular Board of Education meetings and CAC meetings.

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

14) A motion was made by Kieser, seconded by Edelman, to approve a resolution requesting the Regional Superintendent of Schools of Tazewell County to certify to the County Clerk the question of imposing school facility sales tax at the November 6, 2012 general primary election. Upon roll the following voted yea: Edelman, Kieser, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: Leman. Motion carried.

15) A motion was made by Pyles, seconded by Pacocha, to approve the application for a building permit for the construction of a press box at the softball field located at Eureka Middle School.

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

16) A motion was made by Pyles, seconded by Leman, to approve snow removal contracts for two years SY12-13 and SY13-14. Carroll Oil was awarded the contract for Congerville and Goodfield Schools and Krumholz, Inc. was awarded the contract for the Eureka sites as per the attached.

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

17) A motion was made by Leman, seconded by Edelman, to approve mowing contracts for two years SY12-13 and SY13-14. Dennis Eft was awarded the contract for Congerville School. J. Jacobs, Inc. was awarded the contract for the Eureka Middle School and Eureka High School as per the attached.

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

18) A motion was made by Leman, seconded by Wiegand to approve an agreement with Dewberry Architects, Inc, as the civil engineer for an all-weather track at McCollum Field.

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

19) A motion was made by Leman, seconded by Pacocha to approve the SY11-12 amended budget on first reading.

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

20) Recognition was given to the Administrator’s Reports.

21) Information items were discussed. 22) At 9:26 p.m. a motion was made by Pacocha, seconded by Edelman, to move to Closed Session for the purpose of discussion of:

a. Discuss security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. [5 ILCS 120/2 (c) (8) as amended by P.A. 93-79 and P.A. 93-422.]

b. Discussion of February 13, 2012 lawfully closed meeting minutes, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. [5 ILCS 120/2 (c) (21)]

c. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [5 ILCS 120/2 (c) (1), as amended by P.A. 93-0057.]

d. Review student discipline cases. [5 ILCS 10/2 (c) (9)]



e. Litigation, when an action against, affecting or on behalf of the particular District has been filed and is pending before a court or administrative tribunal, or when the District finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the closed meeting minutes. [5 ILCS 120/2 (c) (11)]

Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

23) At 10:39 p.m. a motion was made by Kieser, seconded by Wiegand, to resume open session. Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

24) A motion was made by Leman, seconded by Pacocha, to approve Closed Session Minutes of February 13, 2012 to remain on closed status and to approve Ryan Davis as a volunteer softball coach at Eureka High School. Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: none. Motion carried.

25) At 10:40 p.m., a motion was made by Leman, seconded by Pyles, to adjourn the meeting.
Upon roll the following voted yea: Edelman, Kieser, Leman, Pacocha, Pyles, Wiegand and Ehrenhardt. Nay: None. Motion Carried.