March 2009 Board Meeting Minutes

REGULAR MEETING
BOARD OF EDUCATION
COMMUNITY UNIT SCHOOL DISTRICT NO. 140
Eureka High School Library
200 West Cruger Avenue
Eureka, IL 61530
Monday, March 9, 2009
7:00 p.m.

SUMMARY

1) Call to Order and Roll Call
2) Proclamation of Resolution
3) ACADEMIC SPOTLIGHT
4) An opportunity was given for the Hearing of Delegates and Committee Reports and an opportunity for Audience Participation.
5) Consent Agenda Items
Approve February 9, 2009 Regular Meeting Minutes
Approve February 21, 2009 Special Board Meeting Minutes
Approve February 27, 2009 Curriculum Committee Meeting Report
Approve February, 2009 Fund Balance Report
Approve Additional February, 2009 Bills
Approve Current Bills for March, 2009
Approve Special Payroll Summary Report for March, 2009 – (ESP Retro Pay)
Approve Treasurer’s Report as of February 28, 2009
Approve Imprest Fund Reports as of February 28, 2009
Approve Health Insurance Trust Fund Report as of February 28, 2009 - Revised
Approve Activity Fund Reports as of February 28, 2009
6) Superintendent’s Report
a. Goodfield Elementary School receives the Academic Excellence Award – 2008 Illinois Honor Roll.
b. Monthly Board Policy Review
7) Personnel Report
a) Action regarding the resignation of Dorothy Kelso as an assistant cook at Davenport Elementary School effective February 26, 2009.
b) Action regarding the employment of Dustin Roth as an assistant boys’ track coach at Eureka Middle School for SY08-09.
c) Approve the Resolution Reference the Dismissal of Certified Personnel for SY09-10.
d) Approve the Resolution Reference the Dismissal of Educational Support Personnel for SY09-10.
e) Approve the Resolution Reference the Dismissal of employees assigned to Extra-Curricular duties.
8) Approve Adoption of the Language Arts Textbooks for Grades 6-8 on First Reading.
9) Approve Adoption of Health Textbooks for Grades 6-8 on First Reading.
10) Approve Amended School Calendar for SY08-09
11) Establish Eureka Middle School Eighth Grade Promotion Date
12) Approve the 2009-2010 Official School Calendar, Schedule of School Improvement Days, Schedule of Regular Board of Education Meetings and CAC Meetings
13) Approve Senior Class Trip to Turkey Run State Park in Indiana on May 20, 2009
14) Approve Purchase of Two School Buses for SY09-10
15) Recognition of Administrator’s Reports
16) Information Items were Discussed
17) Moved to Closed Session for the purpose of discussion of:

a. Discuss security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public or public property. [5 ILCS 120/2 (c) (8) as amended by P.A. 93-79 and P.A. 93-422.]

b. Discussion of (February 9, 2009) and (February 21, 2009) lawfully closed meeting minutes, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. [5 ILCS 120/2 (c) (21)]

c. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [5 ILCS 120/2 (c) (1), as amended by P.A. 93-0057.]

18) Resume to Open Session
19) Vote on the dismissal of Beau Doty
20) Moved to Closed Session for the purpose of discussion of:

a. Discussion of (February 9, 2009) and (February 21, 2009) lawfully closed meeting minutes, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. [5 ILCS 120/2 (c) (21)]

b. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [5 ILCS 120/2 (c) (1), as amended by P.A. 93-0057.]

21) Resume to Open Session
22) Approve the following by consent agenda:
a. Approve (February 9, 2009) and (February 21, 2009) Lawfully Closed Meeting Minutes, but to remain on closed status – Illinois School Code Citation 5ILCS 120/2(c)(21).
b. Approve the District 140 Crisis Management Plan as revised.
23) Adjournment



1) The regular meeting of the Board of Education was called to order at 7:01 p.m. by President Teri Ehrenhardt at the Eureka High School Library. The following members responded to roll: Mr. Kurt Blunier, Mr. Chad Leman, Mr. Ed Leman, Mr. Chris Miller, Mr. Ken Pyles, Dr. Debora Van Hoorn and Mrs. Teri Ehrenhardt. Also present was Superintendent Crump, Assistant Superintendent Manos and other interested citizens. (Mr. Chris Miller and Mr. Ken Pyles left at 9:55 p.m.)

2) Proclamation of Resolution congratulating the Seventh Grade Boys Basketball Team for 3rd place at the 2009 IESA Class 3A State Finals

3) ACADEMIC SPOTLIGHT

• Linking for Learning – Miss Joan Herron

4) Hearing of Delegates and Committee Reports

a. Board Committee Reports
b. Audience Participation

5) A motion was made by Ed Leman, seconded by Miller to approve the following consent agenda items:

Approve February 9, 2009 Regular Meeting Minutes
Approve February 21, 2009 Special Board Meeting Minutes
Approve February 27, 2009 Curriculum Committee Meeting Report
Approve February, 2009 Fund Balance Report
Approve Additional February, 2009 Bills
Approve Current Bills for March, 2009
Approve Special Payroll Summary Report for March, 2009 – (ESP Retro Pay)
Approve Treasurer’s Report as of February 28, 2009
Approve Imprest Fund Reports as of February 28, 2009
Approve Health Insurance Trust Fund Report as of February 28, 2009 as revised
Approve Activity Fund Reports as of February 28, 2009

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

6) Superintendent’s Report

a. Congratulations to Goodfield Elementary School Staff and Students from the Illinois State Board of Education for Goodfield Elementary School receiving the Academic Excellence Award – 2008 Illinois Honor Roll.

b. Monthly Board Policy Review

Board policies 610.00 through 615.00 were reviewed.

7) A motion was made by Chad Leman, seconded by Blunier to approve the following personnel items by consent agenda:

a) Action regarding the resignation of Dorothy Kelso as an assistant cook at Davenport Elementary School effective February 26, 2009.

b) Action regarding the employment of Dustin Roth as an assistant boys’ track coach at Eureka Middle School for SY08-09.

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

c) A motion was made by Van Hoorn, seconded by Miller to approve the Resolution Reference the Dismissal of the following Certified Personnel for SY09-10:

Jill Hilst
Jill Schumacher

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

d) A motion was made by Ed Leman, seconded by Chad Leman to approve the Resolution Reference the Dismissal of the following Educational Support Personnel for SY09-10:

Terri Bachman – Bus Monitor
Gary Cline – Kindergarten Route Only
Jessica Duffy – Paraprofessional
Emily Martin – Paraprofessional
Linda Meyer – Bus Driver
Kim Mulvaney – Head Start Cook Position Only
Nicolle Sherwood – Bus Monitor
Harold Spence III – Bus Driver
Susan Vance – Paraprofessional
Joyce Zehr - Paraprofessional

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

e) A motion was made by Blunier, seconded by Miller to approve the Resolution Reference the Dismissal of the following employees assigned to Extra-Curricular duties:

Anna Durley - Volleyball Assistant – Eureka Middle School
Kelly Eigsti - Girls Basketball Assistant – Eureka Middle School
Ashleigh Hadfield - Dance team Co-Sponsor – Eureka High School
Amanda Hasty - Assistant Cheerleading Coach– Eureka High School
Tracy Heffren - Assistant Volleyball Coach – Eureka High School
Brandon Heider - Girls Track Assistant – Eureka High School
Kari Marino - Color Guard Sponsor – Eureka High School
Tim Meiss - Head Boys’ Basketball Coach – Eureka High School
Kate O’Donnell - Musical Co-Director – Eureka High School
Stan Prosser - Girls’ Basketball Coach – Eureka High School
Dustin Roth - Boys’ Track Assistant – Eureka Middle School
Don Samford - Girls’ Track Coach – Eureka High School
Andrew Sprague - Boys’ & Girls’ Swimming Coach - Eureka High School
Dave Steinbeck - 7th Grade Boys’ Basketball Coach - Eureka Middle School
Krista Swanson - Cheerleading Coach – Eureka High School
Abbie Tabor - Musical Co-Sponsor – Eureka High School
Trisha Wierenga - Volleyball Coach – Eureka High School
Laura Willman - Volleyball Assistant – Eureka Middle School
Janice Yoder - Dance Team Sponsor – Eureka Middle School

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

8) A motion was made by Miller, seconded by Chad Leman to approve Adoption of Language Arts Textbooks for Grades 6-8 on First Reading.

Cost of Materials: $41,620.50
Less State Funding: -$27,747.00
District Cost: $13,873.50
Shipping for District Portion: $ 750.00
Total Cost to District: $14,623.50

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

9) A motion was made by Van Hoorn, seconded by Ed Leman, to approve Adoption of Health Textbooks for Grades 6-8 on First Reading.


Cost of All Materials: $ 3,418.20
Less State Funding: -$ 2,506.68
District Cost: $ 911.52
Shipping for District Portion: $ 113.00
Total Cost to District: $ 1,024.52


Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

10) A motion was made by Chad Leman, seconded by Miller, to approve the Amended School Calendar for SY08-09 including the following adjustments to the SY08-09 calendar:

Tuesday, June 2, 2009 - last full day

Wednesday, June 3, 2009 - 2:30 p.m. dismissal
- last day breakfast and hot lunch will be served
- last day for bus routes

Thursday, June 4, 2009 - No school - Teacher’s Institute

Friday, June 5, 2009 - Pick-up report card day – cards are available between the hours of 8:30 and 11:30 a.m.
- High School cards will be mailed home
- No bus service

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

11) A motion was made by Blunier, seconded by Ed Leman to establish the Eureka Middle School Eighth Grade Promotion date for Tuesday, June 2, 2009 at 7:00 p.m. in the Eureka Middle School Gymnasium. Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

12) A motion was made by Ed Leman, seconded by Chad Leman to approve the 2009-2010 Official School Calendar, Schedule of School Improvement Days, Schedule of Regular Board of Education Meetings and CAC Meetings.

Highlights of the recommended calendar

• School starts for students on August 18, 2009 – Half Day
• Five 11:30 a.m. dismissals for School Improvement activities have been scheduled
• First semester ends before Christmas
• Eight week days for Christmas Vacation
• Spring vacation will be the week after Easter
• School would end on May 25, 2010 if no emergency days were utilized

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

13) A motion was made by Ed Leman, seconded by Miller to approve a Senior Class trip to be held on Wednesday, May 20, 2009 to Turkey Run State Park in Indiana. Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Van Hoorn and Ehrenhardt. Nay: Pyles. Motion Carried.

14) A motion was made by Miller, seconded by Chad Leman to approve the purchase of two school buses for SY09-10 from Central States Bus Sales, Inc., Big Rock, IL..


2 Buses - $70,700 each $141,400
2 Trade-in Allowances

Bus #2: -$3,500
Bus #10: -$3,500
Total Delivered to School: $134,400

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

15) Recognition was given to Administrator’s Reports.

16) Information items were discussed.

17) At 8:11 p.m., a motion was made by Ed Leman, seconded by Chad Leman, that the meeting go into Closed session for the discussion of:

a. Discuss security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public or public property. [5 ILCS 120/2 (c) (8) as amended by P.A. 93-79 and P.A. 93-422.]

b. Discussion of (February 9, 2009) and (February 21, 2009) lawfully closed meeting minutes, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. [5 ILCS 120/2 (c) (21)]

c. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [5 ILCS 120/2 (c) (1), as amended by P.A. 93-0057.]

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

18) At 9:50 p.m., a motion was made by Miller, seconded by Ed Leman, to resume the Open Session. Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

19) A motion was made by Van Hoorn, seconded by Miller to support the recommendation from the administration to dismiss Beau Doty at the end of the 2008-09 school year. Upon roll the following voted yea: Van Hoorn and Miller. Nay: Blunier, Chad Leman, Ed Leman and Ehrenhardt. Abstain: Pyles. Motion Failed.

20) At 9:55 p.m., a motion was made by Ed Leman, seconded by Chad Leman, that the meeting go into Closed session for the discussion of:

a. Discussion of (February 9, 2009) and (February 21, 2009) lawfully closed meeting minutes, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. [5 ILCS 120/2 (c) (21)]

b. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [5 ILCS 120/2 (c) (1), as amended by P.A. 93-0057.]

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

21) At 10:43 p.m., a motion was made by Ed Leman, seconded by Chad Leman, to resume the Open Session. Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

22) A motion was made by Ed Leman, seconded by Chad Leman to approve the following items by consent agenda:

a. Approve District 140 Crisis Management Plan as revised.

b. Approve (February 9, 2009) and (February 21, 2009) Lawfully Closed Meeting Minutes, but to remain on closed status – Illinois School Code Citation 5ILCS 120/2(c)(21).

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

23) At 11:00 p.m., a motion was made by Ed Leman, seconded by Chad Leman to adjourn the meeting.
Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.






President Secretary