November 2008 Board Meeting Minutes

REGULAR MEETING
BOARD OF EDUCATION
COMMUNITY UNIT SCHOOL DISTRICT NO. 140
Eureka High School Library
200 West Cruger Avenue
Eureka, IL 61530
Monday, November 10, 2008
7:00 p.m.

SUMMARY

1) Call to Order and Roll Call
2) Proclamation of Resolutions
· Resolution Honoring the Eureka Middle School Boys Cross Country Team
· Resolution Honoring the Eureka High School Marching Band
· Resolution Proclaiming November 15, 2008 School Board Members Day
3) ACADEMIC SPOTLIGHT
4) Hearing of Delegates and Committee Reports
5) Approved Consent Agenda Items
Approve October 13, 2008 Regular Meeting Minutes
Approve Board Educational Support Personnel Committee Report of October 27, 2008
Approve Board Finance Committee Report of November 3, 2008
Approve October, 2008 Fund Balance Report
Approve Additional October, 2008 Bills
Approve Current Bills for November, 2008
Approve Payroll Summary Report for November, 2008
Approve Treasurer’s Report as of October 31, 2008
Approve Imprest Fund Reports as of October 31, 2008
Approve Health Insurance Trust Fund Report as of October 31, 2008
Approve Activity Fund Reports as of October 31, 2008
Approve Application for the Illinois School Library Grant for SY08-09
Approve request for the Eureka Middle School Cheerleading Squad to enter the IESA State Championship Competition on December 13, 2008
Approve Little Hornets Wrestling Skills Camp at Eureka Middle School
Approve Board Policy Resolution Adopting Section 403b Tax Deferred Annuity Plan on Second Reading
Approve Board Policy – Operational Services – Tax Deferred Annuity Plan – No. 415.03 on Second Reading
Approve Board Policy – Administrative Procedures – Payroll Deduction – Tax Deferred Annuity Plan – No. 415.03R-1 on Second Reading
Approve Board Policy – Administrative Procedure – Information Sharing and Cooperation Agreement – No. 415.03 R-2 on Second Reading
6) Superintendent’s Report
a. District Immunization Report
b. Building Maintenance Items Completed Summer 2008
c. Staffing Plan Timeline for SY09-10
d. Monthly Board Policy Review
e. School Board Election
7) Personnel Report
a. Action regarding the authorization to use Ron Eeten as a volunteer girls basketball coach at Eureka High School.
b. Action regarding the resignation of Tammy Geiselman as a lunchroom monitor at Davenport Elementary School effective November 26, 2008.

c. Action regarding the authorization to use Greg Golden as a volunteer wrestling coach at Eureka High School.
d. Action regarding the employment of Linda Meyer as an am bus route driver (replacement for Donna Purfield).
e. Action regarding the authorization to use Glen Miller as a volunteer wrestling coach at Eureka High School.
f. Action regarding the authorization to use Phil Miller as a volunteer wrestling coach at Eureka High School.
g. Action regarding the authorization to use Jill Niemi as a volunteer cheerleading coach at Eureka High School.
h. Action regarding the authorization to use Jeff Pruitt as a volunteer wrestling coach at Eureka High School.
i. Action regarding the resignation from Donna Purfield effective October 20, 2008.
j. Action regarding the authorization to use Chris Wakid as a volunteer wrestling coach at Eureka High School.
k. Action regarding the authorization to use Zach Wakid as a volunteer wrestling coach at Eureka High School.
l. Action regarding the authorization to use Luke Wiegand as a volunteer wrestling coach at Eureka High School.
8) Vacancy on Educational Foundation Board of Trustees
9) Approve Allocation from EHS All Classes Legacy Fund
10) Approve Proposed Tax Levy for 2008
11) Recognition was given to Administrator’s Reports.
12) Information items were discussed.
13) Motion to move to Closed Session for the purpose of discussion of:

a. Discussion of (October 13, 2008) lawfully closed meeting minutes, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. [5 ILCS 120/2 (c) (21)]

b. Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. [5 ILCS 120/2 (c) (2)]

c. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [5 ILCS 120/2 (c) (1), as amended by P.A. 93-0057.]

d. The purchase or lease of real property for the use of the District including meeting held for the purpose of discussing whether a particular parcel should be acquired.
[5 ILCS 120/2 (c) (5)]

14) Resume to Open Session
15) Approve October 13, 2008 lawfully closed meeting minutes but to remain on closed status.
16) Adjournment



1) The regular meeting of the Board of Education was called to order at 7:03 p.m. by President Teri Ehrenhardt at the Eureka High School Library. The following members responded to roll: Mr. Kurt Blunier, Mr. Chad Leman, Mr. Ed Leman, Mr. Chris Miller, Mr. Ken Pyles, Dr. Debora Van Hoorn, and Mrs. Teri Ehrenhardt. Also present was Superintendent Crump, Assistant Superintendent Manos and other interested citizens.

2) Proclamation of Resolutions
· Resolution Honoring the Eureka Middle School Boys Cross Country Team
· Resolution Honoring the Eureka High School Marching Band
· Resolution Proclaiming November 15, 2008 School Board Members Day

3) ACADEMIC SPOTLIGHT

4) An opportunity was given for the Hearing of Delegates and Committee Reports and an opportunity for Audience Participation.

5) A motion was made by Ed Leman, seconded by Miller, to approve the following consent agenda items:

Approve October 13, 2008 Regular Meeting Minutes
Approve Board Educational Support Personnel Committee Report of October 27, 2008
Approve Board Finance Committee Report of November 3, 2008
Approve October, 2008 Fund Balance Report
Approve Additional October, 2008 Bills
Approve Current Bills for November, 2008
Approve Payroll Summary Report for November, 2008
Approve Treasurer’s Report as of October 31, 2008
Approve Imprest Fund Reports as of October 31, 2008
Approve Health Insurance Trust Fund Report as of October 31, 2008
Approve Activity Fund Reports as of October 31, 2008
Approve Application for the Illinois School Library Grant for SY08-09
Approve request for the Eureka Middle School Cheerleading Squad to enter the IESA State Championship Competition on December 13, 2008
Approve Little Hornets Wrestling Skills Camp at Eureka Middle School
Approve Board Policy Resolution Adopting Section 403b Tax Deferred Annuity Plan on Second Reading
Approve Board Policy – Operational Services – Tax Deferred Annuity Plan – No. 415.03 on Second Reading
Approve Board Policy – Administrative Procedures – Payroll Deduction – Tax Deferred Annuity Plan – No. 415.03R-1 on Second Reading
Approve Board Policy – Administrative Procedure – Information Sharing and Cooperation Agreement – No. 415.03 R-2 on Second Reading

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: none. Motion carried.

6) Superintendent’s Report

a. District Immunization Report

Our school district had 20 students (decrease of 1 from last year) that were not in state compliance as of August 19, 2008, which resulted in a 98.9% compliance rate (0 – Congerville, 0 – Goodfield, 9 – Davenport, 8 – Eureka Middle School, 3 – Eureka High School). The Illinois State Board of Education requires at least 90% compliance. As of this date, all students are in compliance or on a schedule to receive immunizations. All students who were in non-compliance were new to the district this fall. A big thank you to Teresa Block, our school nurse, for her attention to detail and follow up with parents on this matter.

b. Building Maintenance Items Completed Summer 2008

A list of building maintenance items that were completed over the summer through November 1, 2008 was shared. We accomplished a number of items; we are currently working on items not completed.

c. Staffing Plan Timeline for SY09-10 was shared.

d. Monthly Board Policy Review

Board policies 530.01 through 540.04 were reviewed.

e. School Board Election

The Consolidated Election when board members will appear on the ballot will be on Tuesday, April 7, 2009. We have four terms expiring on the board in April: Teri Ehrenhardt, Chris Miller, Ken Pyles and Deb Van Hoorn. The first day to circulate petitions was on Tuesday, October 28, 2008. The period for filing nominating papers will be between January 20-January 26, 2009. The reorganization of the board would need to take place during a special board meeting on Monday, May 4, 2009.

A motion was made by Ed Leman, second by Van Hoorn to appoint Diana L. Strunk to serve as local election official to accept nominating petitions, etc. with Randy K. Crump as an alternate. Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: none. Motion carried.

7) A motion was made by Pyles, seconded by Blunier to approve the following by consent agenda:

a. Action regarding the authorization to use Ron Eeten as a volunteer girls basketball coach at Eureka High School.

b. Action regarding the resignation of Tammy Geiselman as a lunchroom monitor at Davenport Elementary School effective November 26, 2008.

c. Action regarding the authorization to use Greg Golden as a volunteer wrestling coach at Eureka High School.

d. Action regarding the employment of Linda Meyer as an am bus route driver (replacement for Donna Purfield).

e. Action regarding the authorization to use Glen Miller as a volunteer wrestling coach at Eureka High School.

f. Action regarding the authorization to use Phil Miller as a volunteer wrestling coach at Eureka High School.

g. Action regarding the authorization to use Jill Niemi as a volunteer cheerleading coach at Eureka High School.

h. Action regarding the authorization to use Jeff Pruitt as a volunteer wrestling coach at Eureka High School.

i. Action regarding the resignation from Donna Purfield effective October 20, 2008.

j. Action regarding the authorization to use Chris Wakid as a volunteer wrestling coach at Eureka High School.

k. Action regarding the authorization to use Zach Wakid as a volunteer wrestling coach at Eureka High School.

l. Action regarding the authorization to use Luke Wiegand as a volunteer wrestling coach at Eureka High School.


Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: none. Motion carried.

8) Vacancy on Educational Foundation Board of Trustees

The term of Mr. Ken Schrock, a charter member of the Board of Trustees of the Educational Foundation, has expired. Nathan Zeltwanger has agreed to serve a six year term. The Board of Education is responsible for appointing trustees; the foundation is responsible for electing officers.

A motion was made by Ed Leman, seconded by Chad Leman to appoint Nathan Zeltwanger to the vacancy on the Board of Trustees of the Educational Foundation. Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: none. Motion carried.


9) Approve Allocation from EHS All Classes Legacy Fund

A motion was made by Blunier, seconded by Miller to approve the allocation from EHS All Classes Legacy Fund. Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles and Ehrenhardt. Nay: None. Motion Carried. Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: none. Motion carried.

10) Approve Proposed Tax Levy for 2008

A motion was made by Miller, seconded by Pyles to approve the proposed tax levy resolution as attached for 2008. Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

11) Recognition was given to the Administrators’ Reports.

12) Information items were discussed.

13) At 8:01 p.m., a motion was made by Chad Leman, seconded by Blunier that the meeting go into Closed Session for the discussion of:

a. Discussion of (October 13, 2008) lawfully closed meeting minutes, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. [5 ILCS 120/2 (c) (21)]

b. Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. [5 ILCS 120/2 (c) (2)]

c. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [5 ILCS 120/2 (c) (1), as amended by P.A. 93-0057.]

d. The purchase or lease of real property for the use of the District including meeting held for the purpose of discussing whether a particular parcel should be acquired.
[5 ILCS 120/2 (c) (5)]

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: none. Motion carried.

14) At 9:10 p.m., a motion was made by Ed Leman, seconded by Chad Leman, to resume the Open Meeting. Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

15) A motion was made by Ed Leman, seconded by Pyles to approve October 13, 2008 Lawfully Closed Meeting Minutes, but to remain on closed status – Illinois School Code Citation 5ILCS 120/2)©(21).

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

16) At 9:15 p.m., a motion was made by Ed Leman, seconded by Miller to adjourn the meeting.

Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.

Meeting adjourned



President

Secretary