REGULAR MEETING
BOARD OF EDUCATION
COMMUNITY UNIT SCHOOL DISTRICT NO. 140
Eureka High School Library
200 West Cruger Avenue
Eureka, IL 61530
Monday, October 13, 2008
7:00 p.m.
SUMMARY
1) Call to Order and Roll Call
2) Academic Spotlight
3) Approved FY08 Audit Report
4) Hearing of Delegates and Committee Reports
5) Approved Consent Agenda Items
Approve September 8, 2008 Regular Meeting Minutes
Approve Health Insurance Committee Report of September 25, 2008
Approve Health Insurance Committee Report of September 30, 2008
Approve Payroll Summary Report for September, 2008
Approve September, 2008 Fund Balance Report
Approve Additional September, 2008 Bills
Approve Current Bills for October, 2008
Approve Special Payroll Report for October 3, 2008
Approve Payroll Summary Report for October, 2008
Approve Treasurer’s Report as of September 30, 2008
Approve Imprest Fund Reports as of September 30, 2008
Approve Health Insurance Trust Fund Report as of September 30, 2008
Approve Activity Fund Reports as of September 30, 2008
Approve Field Trips for SY08-09
Approve Fund Raisers for SY08-09
Approve Camp between October 2008 – March 2009
Approve National FFA Convention Trip – October 21-25, 2008
6) Superintendent’s Report
a. Awards were recognized
b. IASB Resolutions were discussed
c. Monthly Board Policy review
d. Financial Analysis of athletic activities
e. Discussion on future facility needs
7) Personnel Report
Action regarding the employment of Beth Barnes as a part-time assistant Unit Office secretary effective October 1, 2008.
Action regarding an unpaid leave of absence request from Teresa Davey, teacher aide, beginning November 3, 2008 for approximately six weeks because of a medical issue.
Action regarding the employment of Stephanie Drane as assistant girls’ basketball coach at Eureka High School for SY08-09.
Action regarding the transfer of Carol Gardner to the computer lab aide position at Eureka Middle School effective October 7, 2008.
Action regarding the employment of Lynne Gilbert as a part-time assistant Unit Office secretary effective October 1, 2008.
Action regarding the employment of Kate O’Donnell as co-director of the musical at Eureka High School for SY08-09.
Action regarding the employment of Mary Smith as a lunchroom/recess monitor at Eureka Middle School effective October 9, 2008.
Action regarding the employment of Susan Vance as a special education aide at Eureka Middle School as of October 7, 2008.
Action regarding the request for a maternity leave of absence for Amy Wesner beginning March 3, 2009, returning to work on April 14, 2009.
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Action regarding the resignation of Deanna Widner as a computer aide at Eureka Middle School effective October 3, 2008.
8) Presentation of 2008 School Report Cards
9) School Improvement Plans for SY08-09 were discussed.
10) Approved Board Policy and Administrative Procedures regarding Tax Deferred Annuity Plans on First Reading.
11) Recognition was given to Administrator’s Reports.
12) Information items were discussed.
13) Motion to move to Closed Session for the purpose of discussion of:
a. Student disciplinary cases. [5 ILCS 120/2 (c) (9)]
b. Discussion of (September 8, 2008) lawfully closed meeting minutes, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. [5 ILCS 120/2 (c) (21)]
c. Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. [5 ILCS 120/2 (c) (2)]
d. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [5 ILCS 120/2 (c) (1), as amended by P.A. 93-0057.]
e. The purchase or lease of real property for the use of the District including meeting held for the purpose of discussing whether a particular parcel should be acquired.
[5 ILCS 120/2 (c) (5)]
12) Resume to Open Session
13) Action Taken Following Closed Session
Approve September 8, 2008 lawfully closed meeting minutes but to remain on closed status.
b. Action regarding employment of Abby Tabor as co-director of the musical at Eureka High School.
14) Adjournment
1) The regular meeting of the Board of Education was called to order at 7:03 p.m. by President Teri Ehrenhardt at the Eureka High School Library. The following members responded to roll: Mr. Kurt Blunier, Mr. Chad Leman, Mr. Ed Leman, Mr. Chris Miller, Mr. Ken Pyles, Dr. Debora Van Hoorn, and Mrs. Teri Ehrenhardt. Also present was Superintendent Crump, Assistant Superintendent Manos, Building Principals and other interested citizens.
2) There was no ACADEMIC SPOTLIGHT
3) Approval of FY08 Audit Report
Mr. Tim Custis, auditor from Gorenz and Associates, Ltd. presented the FY08 Audit Report as of June 30, 2008. A motion was made by Miller, seconded by Pyles to approve the FY08 Audit Report as of June 30, 2008. Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried. An Equal Opportunity Employer u:\comp-5\word-5\board minutes\sy08-09\october 08.doc Page 3
4) An opportunity was given for the Hearing of Delegates and Committee Reports and an opportunity for Audience Participation.
5) A motion was made by Ed Leman, seconded by Van Hoorn, to approve the following consent agenda items:
Approve September 8, 2008 Regular Meeting Minutes
Approve Health Insurance Committee Report of September 25, 2008
Approve Health Insurance Committee Report of September 30, 2008
Approve Payroll Summary Report for September, 2008
Approve September, 2008 Fund Balance Report
Approve Additional September, 2008 Bills
Approve Current Bills for October, 2008
Approve Special Payroll Report for October 3, 2008
Approve Payroll Summary Report for October, 2008
Approve Treasurer’s Report as of September 30, 2008
Approve Imprest Fund Reports as of September 30, 2008
Approve Health Insurance Trust Fund Report as of September 30, 2008
Approve Activity Fund Reports as of September 30, 2008
Approve Field Trips for SY08-09
Approve Fund Raisers for SY08-09
Approve Camp between October 2008 – March 2009
Approve National FFA Convention Trip – October 21-25, 2008
Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: none. Motion carried.
6) Superintendent’s Report
a. Awards
Teri Ehrenhardt will receive an award of "Excellence" from the Illinois State Board of Education "Those Who Excel" Program during the annual ISBE award banquet on Saturday, October 18, 2008.
Teri Ehrenhardt has received the designation of "Master Status Maintained" under the IASB’s Master Board Member Annual Program. She will receive the award during the IASB Central Illinois Valley Division Fall Dinner Meeting on Wednesday, October 15, 2008.
Debra Van Hoorn has received the designation of Level II under the IASB’s Master Board Member Annual Program. She will receive the award during the IASB Central Illinois Valley Division Dinner Meeting on Wednesday, October 15, 2008.
b. IASB Resolutions
The Report to the Membership for the IASB 2007 Delegate Assembly Meeting was shared. Chris Miller is our IASB Delegate for the assembly meeting.
c. Monthly Board Policy Review
Board policies 520.02 through 530.00 were reviewed.
d. Financial Analysis of Athletic Activities An Equal Opportunity Employer u:\comp-5\word-5\board minutes\sy08-09\october 08.doc Page 4
A financial analysis of the athletic activities for the past six years SY02-03 through SY07-08 was reviewed. This information will be shared with the Citizen’s Advisory Council.
e. Discussion on Future Facility Needs
Information was shared regarding future facility needs.
7) A motion was made by Ed Leman, seconded by Miller to approve the following by consent agenda:
Action regarding the employment of Beth Barnes as a part-time assistant Unit Office secretary effective October 1, 2008.
Action regarding an unpaid leave of absence request from Teresa Davey, teacher aide, beginning November 3, 2008 for approximately six weeks because of a medical issue.
Action regarding the employment of Stephanie Drane as assistant girls’ basketball coach at Eureka High School for SY08-09.
Action regarding the transfer of Carol Gardner to the computer lab aide position at Eureka Middle School effective October 7, 2008.
Action regarding the employment of Lynne Gilbert as a part-time assistant Unit Office secretary effective October 1, 2008.
Action regarding the employment of Kate O’Donnell as co-director of the musical at Eureka High School for SY08-09.
Action regarding the employment of Mary Smith as a lunchroom/recess monitor at Eureka Middle School effective October 9, 2008.
Action regarding the employment of Susan Vance as a special education aide at Eureka Middle School as of October 7, 2008.
Action regarding the request for a maternity leave of absence for Amy Wesner beginning March 3, 2009, returning to work on April 14, 2009.
Action regarding the resignation of Deanna Widner as a computer aide at Eureka Middle School effective October 3, 2008.
Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: none. Motion carried.
8) The 2008 School Report Card data was reviewed by Mr. Babbs, Dr. Manos and Dr. Crump.
9) School Improvement Plans for SY08-09 were discussed.
10) Approve Board Policy and Administrative Procedures regarding Tax Deferred Annuity Plans
A motion was made by Ed Leman, seconded by Pyles to approve the Board Policy and related documents listed below on first reading.
Resolution Adopting a Section 403(b) Tax Deferred Annuity Plan An Equal Opportunity Employer u:\comp-5\word-5\board minutes\sy08-09\october 08.doc Page 5
Board Policy – Operational Services - Administrative Procedure – Tax Deferred Annuity Plan – No. 415.03
Administrative Procedure – Payroll Deduction – Tax Deferred Annuity Plan – No. 415.03 R-1
Administrative Procedure – Information Sharing and Cooperation Agreement – 415.03 R-2
Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: none. Motion carried.
11) Recognition was given to Administrators’ Reports.
12) Information items were discussed.
13) At 9:30 p.m., a motion was made by Ed Leman, seconded by Chad Leman, that the meeting go into Closed Session for the discussion of:
a. Student disciplinary cases. [5 ILCS 120/2 (c) (9)]
b. Discussion of (September 8, 2008) lawfully closed meeting minutes, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. [5 ILCS 120/2 (c) (21)]
c. Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. [5 ILCS 120/2 (c) (2)]
d. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [5 ILCS 120/2 (c) (1), as amended by P.A. 93-0057.]
e. The purchase or lease of real property for the use of the District including meeting held for the purpose of discussing whether a particular parcel should be acquired.
[5 ILCS 120/2 (c) (5)]
Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: none. Motion carried.
14) At 11:30 p.m., a motion was made by Ed Leman, seconded by Chad Leman, to resume the Open Session. Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.
15) A motion was made by Ed Leman, seconded by Blunier to approve the following by consent agenda:
Approve September 8, 2008 Lawfully Closed Meeting Minutes, but to remain on closed status – Illinois School Code Citation 5ILCS 120/2)(c)(21)
Approve the employment of Abby Tabor as co-director of the musical at Eureka High School for SY08-09.
Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: none. Motion carried. An Equal Opportunity Employer u:\comp-5\word-5\board minutes\sy08-09\october 08.doc Page 6
15) At 11:45 p.m. a motion was made by Ed Leman, seconded by Miller, to adjourn. Upon roll the following voted yea: Blunier, Chad Leman, Ed Leman, Miller, Pyles, Van Hoorn and Ehrenhardt. Nay: None. Motion Carried.
President
Secretary